Meeting Room Booking System

Manage meeting rooms more efficiently.

Meeting rooms are a precious resource. Use Ping to free up unused space. So your team can find the right room fast.

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Efficiency

Put an end to empty rooms and no-shows

With check-ins and automatic cancellations in case of a no-show, Ping will free up unused rooms. And thanks to analytics, you will quickly understand what type of space is in high demand.

Productivity

Enable your team to do their best work

Ping removes friction in your team’s day to day routines, so they can focus at the task at hand. With Ping, they find the right room fast.

Onboarding

Make everyone in your space feel at home

Use Ping to share important information about your space with your team and new members. So they can quickly connect to Wifi, start printing or receive deliveries to the office.

Zero energy consumption

Ping Dot

Our smart device for outside your meeting rooms.

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Web App

Our scheduling app that simply runs in your mobile browser.

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Key features

Find and book the right room in seconds with the Ping web app. Manage all rooms and spaces within the Ping Dashboard, and assign pictures and details like number of seats and location.

Book right at the room with the Ping Dot smart devices. Mount them outside your meeting rooms, and jump right to the booking screen for instant booking.

Make check-ins mandatory for all bookings, or certain rooms only. Allow team members to check in at the room via the Ping Dot smart devices, or via a button in the reminder email that Ping sends before every booking.
Auto-cancel bookings if no one checks in, to free up unused space.

Ping sends reminder emails before every booking to the organiser. You can check in for the booked rom via this email, or simply cancel the booking with the click of a button.

Find the perfect room for your meeting or task at hand. Simply filter the room list by amenities like Apple TV or whiteboard. You can also preselect a space category like meeting room, breakout space or phone booth.

Set up booking rules for certain spaces, rooms or user groups. Limit the number of bookings (duration) users can make in a month, or block rooms for certain time slots completely.

Watch and learn from using Ping in your space. Ping gives you valuable insights in how employees are using your space, what types of rooms are in high demand, and which amenities you are apparently missing.

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